You should know that when you embed a font, the size of your document can be significantly increased. If you will be using a small number of characters in a particular font, choose the Embed Only the Characters Used in the Document check box.Make sure the Embed Fonts In the File check box is selected.The Save options in the Word Options dialog box. At the left of the dialog box click Save.In Word 2010 and later versions display the File tab of the ribbon and then click Options.) (In Word 2007 click the Office button and then click Word Options. Once you know that a font can be embedded in a document, you need to instruct Word to do the actual embedding. If you don't use it, then you will need to find a different font that meets your design and sharing needs. If you do use it, then the document will only display properly on systems where the font is really installed. If a font is not embeddable, then you are faced with a decision: whether to use the font or not.
Note that not all fonts list Properties in the context menu when you right-click on the font. You should be able to find on that tab an Embeddability field that shows how (and if) the font can be embedded.
So how do you find out if a font is embeddable? If you are using Windows 7 or a later version you can right-click on the font file, choose Properties, and then display the Details tab of the dialog box. More precisely, you can instruct Word to embed TrueType fonts, but Word ignores your instruction when it comes to the font that is marked as not embeddable. If a designer marks a font as "not embeddable," then you cannot embed it in a document. Word respects the wishes of the font designer, according to the possible settings show here. The font stays on the original system and cannot be embedded in a document. The document will print with the correct font on the target system, but it is not editable, and the font will not install.
The document is editable in the embedded font but will not permanently install on the target system. These will embed in the document and install themselves on the target system if they do not already exist there. When a font is created by the designer, it can be set to one of four levels of embedding compatibility: Figuring out if a font is TrueType is easy enough-you can take a look at the Windows Font folder to figure that out, or you can simply look for the telltale TT next to the font name in Word's Font drop-down list.įiguring out if a font is embeddable is another issue. First of all, the fonts must be TrueType fonts, and second, they must be available for embedding. Word allows you to embed fonts in your document, with a couple of caveats. Word does provide a potential solution to this mess: you can embed fonts in a document. Thus, text will flow differently on the target system and lines or pages will not break at the same place as originally intended. Even if the substituted font results in a readable document, your precise formatting may no longer apply since Word uses the character widths and sizing of the substituted font, not the original. In some cases, the results are an unreadable mess with symbols being substituted for characters and vice-versa. Why is this? If you use a particular font in a document, then send that document to another person who does not have that font on their system, Word tries to figure out what font it can use as a substitute for the font you used. If they don't, then they may not be able to read the information you send. If you are sharing your documents with others, you will want to make sure that they have the same fonts you used in the document.
For example, if an RTF file with embedded fonts is opened in other word processor than MS Word, it will usually remove embedded fonts.The fonts you use in a document determine exactly how that document appears when viewed or printed. įont embedding in word processors is not widely supported nor interoperable.
īoth and LibreOffice support font embedding in the PDF export feature. This feature is available for the word processor LibreOffice Writer, the spreadsheet application LibreOffice Calc, and the presentation application LibreOffice Impress. LibreOffice supports font embedding since version 4.1. But this feature does not work correctly in some Word versions. Microsoft Word for Windows has permitted font embedding in some document formats since Word 97 (such as. LibreOffice supports font embedding since version 4.1 in its Writer, Calc and Impress applications.
Font embedding has been possible with Portable Document Format (PDF), Microsoft Word for Windows and some other applications for many years.